Worship notes, requests and files

Besides the order itself, a Score carries what the team needs to know: notes for everyone, the pastor's notes on the message, requests from the preacher to each team, and files like a run sheet or a communion set-up.

Service notes

On a service's Files and requests tab, Add service notes for the team holds anything the whole team should know, like "Communion this week. The 11:00 runs ten minutes short." The office and the service's producer write them, and press Edit the notes to change them. Everyone who opens the service reads them. On a phone they're at the top of the run sheet.

Notes on a moment

Each moment has its own Notes, for whoever is on the service at that moment, like "Towels by the tank". Click the moment, write in Notes, and press Save. They show in the moment's details, on the run sheet and on the live screen. Whoever may change the moment can write them.

The pastor's notes

The preacher writes notes on the message for the team. They're private until shared.

A preacher who isn't on staff or the Serving team finds the services they're preaching under Worship, then Services, once the office or producer names them as the preacher.

1. Open the service's Message tab. On a phone, open the service and press The pastor's notes.
2. Write. They're saved as you type and marked "Draft, only you".
3. When they're ready, press Share with the team.
4. After more changes, write a line in What changed, if you like for the team, and press Share changes.

The team reads the last version shared, on the same tab. When they come back, what changed since they last read it is marked, with when the notes were last shared.

Only the preacher writes the notes, and only the preacher can attach files to them. The team sees those files once the notes are shared.

Ask a team for something

The preacher, the producer or the office can ask one team for something, like a verse on screen at a certain line.

1. On the service's Files and requests tab, under Requests, press Ask a team for something. On a phone, Requests is near the top of the run sheet.
2. Under To, pick the lane. Under On, pick a moment, or The whole lane.
3. Write What you're asking for.
4. Press Ask.

An open request shows on the Score at its moment.

The team it's for presses Mark done, with A line back, if you like. Open again reopens it. The person who asked, or whoever runs the service, can Withdraw it. Trellis asks first, because a withdrawn request is gone from the team's list.

Files

Files can go on three places:

• The service as a whole, on the Files and requests tab under Files: the band's run sheet, the communion set-up. The office and the producer attach these.
• A moment, in the moment's details under Files. The office and producer attach to the moment; a director attaches on their own lane; the preacher attaches on the message.
• The message, on the Message tab, by the preacher.

On Files and requests, press Add a file, or drop a file on it. Elsewhere, drop a file on the box, or press choose one. A file can be a PDF, Word or PowerPoint file, an image (PNG, JPEG or WebP) or plain text, up to 25 MB. Whoever runs the service, or whoever added a file, can remove it. Trellis asks first, because a removed file can't be brought back.

Trellis doesn't take audio, click tracks or project files from music software yet. The Score's look borrows from music software, but it doesn't connect to it.

Who sees what

• Everyone who opens the service sees the service notes, moment notes, requests and files on it.
• The pastor's notes and their files are seen once the preacher shares them.
• Members on their Sunday page see none of these. They see the order with its times, the text and who's preaching, the big idea, the response and, if an admin turns them on, the song words.

See Plan a service.

Still stuck? Ask Silas