Rosters and pickup

What Today shows, and each room's roster on a phone: who's in the room, their notes, and handing children back.

Today shows how each room is doing. Each room's roster lists the children in it, with their notes. The room's volunteer keeps it open on a phone and hands each child back by the code on the parent's stub. The check-in team, admins and the Check-in role can open it.

What Today shows

Today is the first page in Check-in. It lists today's times, each as a card with its rooms under it.

A red bar at the top shows only when a child isn't picked up. For one child it reads like "Kofi Okafor isn’t picked up yet · Elementary, ended 10:34", and pressing it opens that room's roster. For several it counts them, like "3 children aren’t picked up yet · Elementary and Preschool".
The time that's on now leads, in a green card. If none is on, the next one to come leads. The card has a label ("Now · 9:00 to 10:15", "Opens at 8:30" before it opens, or "Ended · 9:00 to 10:15"), the time's name, a line like "23 here · 6 gone home", and Open the station.
Each room has a card: how many are here, a bar of places taken, and "Room for 12" if you set a limit for the room. A room with a child not picked up gets a red edge and "1 not picked up". Press the card, or Open roster on it, to open the roster.
Times that have ended follow on a computer, smaller and muted. They show only the rooms that had children, or a child not picked up.
On a computer, The rest of this week is for admins and the Check-in role: the later times this week, with how many are already checked in.
A Serving line is for admins, and for the Check-in role when you also have the Staff or Serving role, like "Kids area on Serving: 4 confirmed, 1 not answered". Anyone else could count only their own household, so it isn't shown to them. It shows under a time's name once you've chosen your kids area, when a Serving day today starts at the same time. Trellis leaves it out when it has nothing to count.

On a phone, Today shows one time at a time with its rooms first, and Open the station under them. If there is more than one time, pick another at the top.

When there's nothing today, Today shows the next time, like "Sunday 9:00 am", with when it opens under it, and Print a test label. Admins and the Check-in role also see each room with how many were checked in on the last day with check-ins, every time that day together, like "Last Sunday: 11". On those days they see The rest of this week on a phone too.

Open a room's roster

Each room has a roster for each time: the children checked in to it, with their notes. Open Check-in, then tap your room's card on Today. On a phone, Today opens on the time that's on now, or the next one to come. Pick another time at the top if you need to.

The top of the roster is a green card with the time's name, the room's name, a bar of places taken, and a line like "9 here of 12 · 2 gone home". A room with no limit has no bar and leaves out "of 12". With nobody checked in yet it says "Nobody here yet". The roster reads itself again every 20 seconds, so children checked in at the door appear by themselves.

What each card shows

Each child has a card with their name and their family's code at the right. Under the name:

The allergy, in a black block like "Allergy: peanuts".
The first line of the pickup note, in amber with a warning mark.
If the child has neither, the care note, or when there is none, "In at 8:52 am".

Only the first line of a pickup note shows on the card. Tap the card to read it all, with the other notes.

A child staying for a later time is here like any other until this time ends. Children who have been picked up, or are staying for a later time once this one has ended, are under Gone home, or Gone home or staying on when any is staying on. Their cards are faded.

Hand a child back

The parent shows their stub. Type its code in Code on the stub. Lowercase and spaces are fine.
The family opens above the field. Check that the ticked children are the ones going home.
Press Hand over Lucia and Mateo. The button names the children who are ticked.

The code field and the button stay at the bottom of the screen, so you can scroll the roster without losing them.

Trellis keeps who handed them over, and when. Opened the wrong family? Press Not this family to start again.

A pickup note shows under the child when the family opens. Read it before you hand them over.
A brother or sister in another room shows under the family, like "In Elementary". They're handed back in their own room.
A child staying for a later time opens unticked. Tick them only if they're going home now.
Handing a child over also ends their check-in for any later time today.

If no child in the room has the code, the roster says so, like "No child in Preschool has the code K7QN. Check the stub, or ask at the check-in table."

A child's sheet

Tap a child's card to open their sheet. It shows their code and all three notes: Pickup note, Allergy and Care note. From there:

Move to another room: pick the room, then press Move Amara. A full room shows its count.
Reprint tag: prints their tag again, with the same code. It never prints a new stub.
Released without a stub: for a parent who has lost the stub. Type who collected the child and why there's no stub, then press Release Amara. The reason is kept with the pickup.

Admins and the Check-in role also see:

Clear pickup, on a child already picked up, for a hand-over made by mistake. It also reopens that child's later check-ins today that the same hand-over ended.
Remove check-in, for a check-in that shouldn't have been made.

Both ask why first, and keep the reason.

A child not picked up

A child still checked in 30 minutes after their time ends has a red card marked Not picked up. The minutes are your church's Late after (minutes), in Settings. A late child also puts the red bar at the top of Today, and a red edge on their room's card.

A child staying for a later time isn't late in the earlier room.

If the phone loses its connection

The roster keeps what it last read and says so, like "Not connected. This is the roster from 10:14 am; it updates when the phone reconnects."

Still stuck? Ask Silas