Set up Check-in

Add the rooms children go to and the times you check them in, choose when a pickup is late, and set the school year for grades.

Check-in is the part for kids check-in on a Sunday morning. Before your first Sunday, add its rooms and times in Settings. Admins and people with the Check-in role (Registration and Check-in when both parts are on) can do this, once Check-in is on (see Turn parts on and off).

Open Check-in, then Settings. It has five cards: Rooms, Times, Team, Labels and Self check-in.

Add the rooms

These are the rooms in your building where children go, like the nursery. Add them youngest first.

Under Rooms, press Add a room.
Type the Name, like Nursery.
Under Ages or grades, type who it's for: ages like "0–2" or "18 months–3", or grades like "K–5" or "1st–5th".
If the room has a limit, type it under Holds (optional).
Press Add the room.

A room can also be for a single age, like "4", or a single grade, like "2nd". Whole years take in the whole last year, so "0–2" is from birth until a child turns three. "3+" and "K+" have no top end.

Each room is a row with its name, who it's for and its limit, like "Ages 0–2", "Age 4", "Grades K–5" or "Grade 2", and "room for 12".

Change a room

Press Edit on a room. A sheet opens with its name, ages or grades, and Holds (optional). Change what you need, then press Save, or Cancel to leave it as it was.

Put the rooms in order

Drag a room by the grip on its left to move it. The other rooms make room as you go. Press Escape while you're dragging to put it back. Or open the room with Edit and use Move up or Move down, which is the way without a mouse.

Why the order matters

The station suggests a room for each child. A child with a grade goes to the first grade room, in your order, that takes their grade. Only if none does do they go to the first age room that takes their age. A child without a grade goes by age only.

So a five-year-old in kindergarten goes to a "K–5" room, not a "3–5" one. A room's limit doesn't change the suggestion. See The check-in station.

Remove a room

Press Edit on the room, then Remove this room, then Remove it. If children have been checked in to it, it leaves the list but stays in past reports. If not, it's deleted.

Add the times

A time is when children are checked in, like Sundays at 9:00. The times under Times are chips, like "Sundays 9:00 am · 75 min".

Under Times, press Add a time.
Under How often, choose Every week or Once.
For every week, pick the Day. For once, give it a Name, like VBS, and a Date.
Set Starts at, and how long it Lasts (minutes). It's 75 unless you change it.
Press Add the time.

A time can't be edited. To change one, add the new time, then press the old time's chip, then Remove this time, then Remove it. A time already used for a Sunday leaves the list but stays in past reports.

The station offers each time from 30 minutes before it starts until it ends.

When a pickup is late

Under the time chips, Late after (minutes) is how long after a time ends a child still there counts as late. It's 30 unless you change it. Press Save after changing it.

A late child shows in red as Not picked up on their room's roster, and at the top of Today as "isn't picked up yet". See Rosters and pickup.

Grades and the school year

A child's grade comes from their age on the day this school year started: four is Pre-K, five is kindergarten, six is 1st grade.

Under Labels, School year starts is that day. It's September 1 unless your schools differ. Pick the month and the Day, then press Save.

A child who is a year ahead or behind can have their grade changed on their record. See Children's care notes.

The team and the printer

Under Team, add the volunteers who run Sundays. See The check-in team.
Under Labels, pick your Label size and press Save. Print a test label opens a sample tag and stub to print at that size. Setting up a label printer beside it opens Label printers.

Self check-in

Under Self check-in, you can let parents get a door pass on their phone, and see and cancel your self-serve stations. See Self check-in.

Still stuck? Ask Silas